Curriculum Administrator – Maternity Cover

Curriculum Administrator – Maternity Cover

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About the role

We have an exciting role available for someone who is looking to start out in an office environment or a change in career. For the right candidate there will be ample training while on the job within a well established team.

To provide an effective and efficient level of cross college administrative support to curriculum areas, college leadership and senior leadership teams and services to students.

Key Responsibilities
  • To provide excellent levels of clerical and administrative support including, but not exclusive to, document processing, photocopying, maintenance of filing systems, data entry, fielding telephone calls and taking messages.
  • To manage and maintain an effective diary for all college middle management and Assistant Principal: Curriculum
  • To facilitate and arrange meetings for internal and external meetings, for students, parents and stakeholders, providing a full service taking in respect of detailed minutes of meetings and the monitoring of action points arising from the meetings.
  • To act as first point of contact for signposting enquires to appropriate support for curriculum, middle and senior management team, as well as supporting services to students and quality.
  • Support the monitoring of student attendance, maintaining and ensuring the accuracy of student records. Assist in the following up of student absences, taking action where necessary to support and ensure continuous and effective implementation of the attendance policy, marking registers when requested.
  • To coordinate staff sickness cover for all curriculum areas, informing covering members of staff and updating register system.
  • To maintain a central record of all visits, events and visiting speakers to the college as well as archiving the completed paperwork.
  • The production of documents and reports etc. using the full Microsoft Office applications including: Word, Excel, PowerPoint and other related packages
  • Effectively use and interpret information from college systems which may include ProSolution, ProMonitor, ProAchieve, ProObserve, ProEngage and 4CAST.
  • Data entry, gathering/presenting numerical/statistical data and College data, to prepare reports and to monitor projects as appropriate.
  • To maintain and develop systems and procedures in both paper/electronic formats to ensure they are organised and up to date – assisting in the transition to ensuring all records are digitalised.
  • To ensure the quality and consistence of outgoing communications, by proofing, drafting and distributing of commutations by letter, emails or text to students and parents.
  • Professionally responding and signposting of general enquires from students, potential students, staff, students, visitors and all stakeholders through email, letter and telephone.
  • Have involvement as required in the administration/organisation of college events, presentations and other activities
  • To manage a central stationary store, allocating stationary to departments on request and ordering stationary AdHoc as required.
  • Support in the administration for Health and Early Years & Business Department.
  • To provide an efficient print room service for all departments.
  • To raise purchase orders and credit card orders for curriculum areas using the finance system.
  • To maintain and update college records as appropriate.
  • Work in line with the expected behaviours as outlined in the College’s framework.
  • Any other activity requested aligned to the nature of this role and as directed through the requirements arising from the Assistant Principal: Curriculum.

Other Corporate Responsibilities

  • Reflect the vision, mission, aims and values of the College.
  • Always strive for continuous improvement in your professional practice and delivery of outcomes.
  • Participate in the College’s Performance Development Review and engage in continuous professional development.
  • Be compliant with Data Protection Act arrangements and confidentiality.
  • Identify the financial, health and safety, equality, safeguarding, confidentiality or other risks associated with the post’s sphere of responsibility and to define and take positive action to manage these risks.
  • Carry out such other duties as may reasonably be required from time to time.
  • Carry out all the duties in the context of the practical application of the College’s equal opportunities policy, child protection, prevent and safeguarding policy and acting responsibly at all time in order to maintain the health and safety of yourself and others.
Skills, knowledge and expertise

Qualifications and training

  • Level 2 qualification (GCSE A*-C, or equivalent) in Maths and English or a willingness to attain these qualifications with the support of the College.
  • Proficient in the use of Microsoft Office

Skills and expertise

  • Experience of carrying out administrative tasks in a busy office environment
  • Ability to work accurately with good attention to detail
  • Effective communication and interpersonal skills
How to Apply

We look forward to receiving your application and knowing more about your qualifications, skills, personal qualities and experience that you would bring to the role and to Telford College. Please take time to review the job description.

Please complete the online application form with details of your full employment history (since leaving school, including education, employment and voluntary work) including reasons for any gaps in employment. This should also include a statement of the personal qualities and experience you believe are relevant to your suitability for the post and how this meets the job description and person specification requirements. Your application form will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process.

Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The college’s safeguarding policies are available here.

Application deadline
June 4, 2023 10:00 pm
Department
Health, Early Years and Education
Employment type
Fixed term
Location
Telford College - Wellington, Telford
Salary
£11795.47
Reporting to
Learner Manager: Health, Early Years and Education
Potential interview date
From June 9, 2023
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