Enrolment Form – TRAINING

Training Version

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Telford College Enrolment Form

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The enrolment is the final phase of the application process – and the moment when you officially become a Telford College student. This online process you will confirm the personal details you have already provided to us, as well as answering some additional information we require.

What information you will need, which you might not have to hand before you start the process – but remember you can save and continue the form later at any point:

Your national insurance number
Your unique candidate number (UCI), which can be found on any exam certificate or results slip (if you have it, don’t worry if you don’t have this)
Parental/emergency contact name(s), contact number and email address
Passport style photograph for your college ID – click here for photo guidance

Once this form has been submitted, our team will be busy processing your information ready for your enrolment appointment.

If you need any support or are having problems with this form, please contact the Digital and IT helpdesk on 01952 642284 or raise a support request by clicking here.

Thank you for choosing to Progress with the college for 24/25, this online process you will confirm the personal details you have already provided to us and also gives you the oportunity to make sure we have your correct details, as well as answering some additional information we require.

Once this form has been submitted, our team will be busy processing your information ready for your enrolment appointment.

If you are unable to complete this form online or require further support, please contact our Digital and IT helpdesk by emailing itsupport@telfordcollege.ac.uk.

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Academic Year ID

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Student Detail ID

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UserID*

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Student GUID

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Student ID

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Progression

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Student Under 20 Indicator

At the start of your course will you be studying with any other schools/colleges/providers?*

Yes

Please state which school/college/provide you will be studying with at the start of your course*

Unfortunately if you are studying with another Provider you will not be able to proceed with this enrolment, for more information contact student services on 01952 642237 or via the Contact form.

Do you have any criminal convictions?*

Yes

Excluding motoring offences and spent sentences as defined by Rehabilitation of Offenders Act 1974). By selecting yes does not mean you cannot come to college but all convictions must be disclosed and you may be contacted by the safeguarding team regarding this.

As you have declared you have a criminal conviction we will need some more information form you before we can proceed with your enrolment, for more information contact student services on 01952 642237 or via the Contact form.

Your Personal Details

Title*

Legal first name*

Legal surname*

Surname at birth (if different to legal surname)

Known as first name

This is the name which will be used in correspondence to you, on your college ID badge, registers etc. Please note for formal documents and exam information your legal name will be used.

When we write to you at home, which name do you wish to be referred to as?*

Please note, this is only in written correspondence to you parents/carers/emergency contacts by post, email or text and we write to you by post to your home address. Email and text directly to yourself will use your known as first name.

Legal gender*

Male

Female

Identified gender*

Male

Female

Non-binary

Prefer not to say

Preferred pronoun*

He/Him

She/Her

They/Them

Prefer not to say

Date of birth*

Day

Month

Year

Age on 31st August 2024*

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Census Date*

Day

Month

Year

Ethnicity*

Do you know your National Insurance (NI) Number?*

Yes

If you require further information about UK National insurance number, visit the Government website by clicking here

National insurance number

University Student Number

DBS Number

Your address and contact details

Current Address

Is the above current address correct?*

Yes

If you need to amend your address please select No

Search for your address*

Start typing your address/postcode

Your updated current home address

Address line 1 Address line 2 Town/city County Post code

Is the above updated address correct?*

Yes

This address will now be used as your home address

Number of years you have lived at this address?*

Is your term time address different from the above address?*

Yes

Search for your term time address*

Start typing your address/postcode

Term time address*

Address line 1 Address line 2 Town/city County Post code

Is the above term time address correct?*

Yes

What is your accommodation type?*

Mobile number*

Other/home phone

Email address

I need to change my email address*

Yes

Updated email address*

Enter Email Confirm Email

Your emergency contact details

Primary contact

Primary contact first name*

Primary contact surname*

What is the relationship between you and your primary contact?*

Primary contact mobile/contact number*

Primary contact email address*

I give permission for my named primary contact above to have access to my student portal information.*

Yes

Add an additional contact

Yes

Secondary contact

Secondary contact first name*

Secondary contact surname*

What is the relationship between you and your secondary contact?*

Secondary contact mobile/contact number*

Secondary contact email address*

I give permission for my named secondary contact above to have access to my student portal information.*

Yes

Communicating with your contacts regarding your educational progress
We will automatically communicate with your named contact(s) regarding your educational progress up until your 18th birthday. After your 18th birthday, we require your consent to communicate with your named contact(s), we would like you to allow this contact as this helps us support your educational progress and helps you achieve your career aspirations.

I give permission for the college to communicate with my named contact above about my educational progress after my 18th birthday*

Yes

Nationality and country details

In which country do you normally live?*

What is your nationality?*

Have you been legally resident in the UK since 31 December 2020?*

Yes

When did you arrive in the UK?*

Day

Month

Year

Which country have you left to take up residency in the UK?*

Proof of right to reside

Please email admissions@telfordcollege.ac.uk your residence card or letter confirming your right to reside in the UK. We require to collect this proof for use to be able to fund your course when you entered the UK after 31 December 2020.

Is English your first language?*

Yes

What is your first language?*

Support and household details

Do any of the following statements apply to your household?*

Please fill out other fields.

This information is required by the Skills Funding Agency.
*ie those aged 0-17 years or 18-24 years(learners with an LDA or EHC) and living with at least one parent

Do you have a disability or learning difficulty?*

Yes

Disclosing any of the below difficulties or disabilities will not affect your eligibly to enrol, the information you provide will allow us to fully support you during your time at the college

Which of the following is your primary disability or learning difficulty?*

Please fill out other fields.

Do you have any additional disabilities or learning difficulties?*

Yes

Please select any additional disabilities or learning difficulties you have?*

Asperger’s syndrome [15]

Autism spectrum disorder [14]

Disability affecting mobility [06]

Down Syndrome [18]

Dyscalculia [13]

Dyslexia [12]

Hearing impairment [05]

Mental health difficulty [09]

Moderate learning difficulty [10]

Other disability [97]

Other learning difficulty [96]

Other medical condition (eg. epilepsy, asthma, diabetes) [95]

Other physical disability [93]

Other specific learning difficulty (e.g. Dyspraxia) [94]

Prefer not to say [98]

Profound/complex disability [07]

Severe learning difficulty [11]

Social and emotional disability [08]

Speech language and communication needs [17]

Temporary disability after illness or accident [16]

Visual impairment [04]

Do you require additional learning support?*

Yes

Did you receive free school meals in school?*

Yes

Do you require wheelchair access?*

Yes

Are you currently in care?*

Yes

Are you a care leaver?*

Yes

Are you a carer?*

Yes

Are you a military child?*

Yes

Previous educational details

Last school/education institution attended*

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Have you studied at Telford College before?*

Yes

Understanding your prior achievement qualifications.
The question below asks you about the highest level of qualification you hold at the start of your course, to help you understand your prior achievement and which option to select, please read this level guidance first.

Entry level - Entry level award, certificate, diploma
Level 1 - GCSE’s grade D-G/3-1, QCF award, certificate, diploma
Full level 2 - 5 GCSE’s grade A*-C/9-4, O levels grade A-C, award, certificate, NVQ level 2, national certificate/diploma, intermediate apprenticeships
Full level 3 - 2 A levels grade A-E, 4 AS levels, award, certificate, access to higher education diploma, VNQ level 3, national certificate/diploma, advanced apprenticeship
Level 4 - Higher national certificate (HNC), certificate in higher education (CertHE), international baccalaureate (IB), NVQ level 4, higher apprenticeship
Level 5 - Higher national diploma (HND), diploma of higher education (DipHE), foundation degree, NVQ level 5
Level 6 - Degree with honours (eg. BA hons, BSC hons), degree apprenticeship, graduate certificate/diploma
Level 7 and above - Postgraduate certificate/diploma, master degree (eg. MA, MSc, MBA, MPhil), doctorate (eg. PhD)

At the start of your course what is the highest level of qualification you have achieved?*

Entry level

Level 1

Level 2

Full Level 2

Level 3

Full level 3

Level 4

Level 5

Level 6

Level 7 and above

Other

At the start of your course what is the highest level of HE qualification you have achieved?*

Higher National Certificate (Including BTEC & SQA) [C30]

Higher Apprenticeships (Level 4) [C44]

Undergraduate credits [C90]

UK Doctorate [DUK]

First degree leading to QTS[H11]

Professional Graduate Certificate in Education [H71]

UK First degree [HUK]

Foundation Degree [J10]

Higher National Diploma (Including BTEC & SQA) [J30]

Postgraduate Certificate of Education [M71]

UK Masters degree [MUK]

Diploma at Level 3 [P41]

Certificate at Level 3 [P42]

Award at Level 3 [P46]

GCE and VCE A/AS Level [P50]

HE Access Course, QAA recognised [X00]

Mature student previous experience [X02]

Other qualification level not known [X04]

Student has no formal qualifications [X05]

Not known [X06]

Please state your level 2 or level 3 qualification(s)*

If you hold a level 3 qualification, please also state the date you achieve your first level 3 qualification.

Employment details

What is your employment status at the start of your course?*

I am unemployed and in FT Education

In paid employment

Unemployed, looking for work and available to start work

Unemployed, not looking for work and/or not available to start work

Self-employed

Not Known/Not Provided

Are you unemployed due to redundancy?

Yes

Company name*

Your job title*

How many hours do you work per week?*

How long have you been unemployed for?*

How long have you been in your current job?*

Under 3 months

4-6 months

7-12 months

Over 12 months

Contact and marketing preferences

How did you hear about Telford College?*

Please fill out other fields.

Do you consent to feature in photographs and videos about your course?*

Yes

To be used for college marketing materials such as case studies or news items?

How do you wish the college to contact you regarding courses or learning opportunities?*

Phone

Post

Text message (SMS)

None of the above

Data Protection

Data Protection Act 2018 and GDPR
The information you provide will be used to create a student record but may also be used for additional administrative, academic or health and safety reasons at the college. Your information will not be passed to other organisations for marketing, but the college itself may use your information for surveys aimed at enabling the college to monitor performance, improve quality and plan future provision. If you default on any payments, your information may be passed to a debt collection agency for recovery purposes only. You may be contacted after you have completed your programme of learning, to establish whether you have entered employment or gone onto any further training or education and this data. This destination data may then be shared with other educational establishments and official bodies. Click here if you would like any further information on any of our statutory policies.

How We Use Your Personal Information
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well being purposes, including research. We retain ILR learner data for 3 years for operational purposes and 66 years for research purposes. For more information about the ILR and the data collected, please see the ILR specification data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training. In these cases, it is part of our statutory duties and we do not need your consent. For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter and the ESFA Privacy Notice.

Data Privacy Notice
Telford College is what's known as 'the controller' of the personal data you provide to us. We need to know your basic personal data to provide you with details regarding your interaction with Telford College it will also be used by the college's analysis services, where appropriate. We will not collect any personal data from you that we do not need to provide and oversee services to yourself. We have Data Protection procedures in place to oversee the effective and secure processing of your personal data. We will not disclose the information you entrust us with to third parties except where we have a statutory or contractual duty to do so (including to your employer, if sponsored), where you have given prior approval or where an official Telford College third-party data sharing agreement exists. Telford College will use your name and email address to inform you of our future offers and similar products or services. This information is not shared with third parties, and you can unsubscribe at any time by contacting us. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 7 years (plus current year) after which time it will be destroyed. For marketing purposes your information will be kept until you notify us that you no longer wish to receive this type of information. lf at any point you believe the information we process about you is incorrect, you can request to see this information and have it corrected or deleted. Or if you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter for you, please email dpo@telfordcollege.ac.ukwith full details of the complaint. More information on Telford College's Data Protection framework can be found on our website.

Your Data Protection rights
You have the right to request copies of your personal data. If you think any data we hold is inaccurate or incomplete you have the right for it to be changed. You have the right to ask us to restrict the processing, object to processing or erase your personal information in certain circumstances. You also have the right to ask for your data to be transferred to another organisation.

Learner Records Service Privacy Notice
The information you supply will be used by the Chief Executive of Skills Funding, to issue you with a Unique Learner Number (ULN), and to create your personal Learning Record. Further details of how your information is processed and shared can be found here. By signing this form, you are signifying your agreement for your participation and achievement data to be accessed for education purposes through the Learner Records Service. Details of how you may opt-out sharing your participation and achievement data with the Learner Records Services can be found here or by telephoning the Learner Records Service’s Customer Helpdesk on 0345 602 2589

I consent to the college accessing and updating my personal record and ULN with the ESFA and Learning Record Service.*

Yes

Student declaration

I undertake to abide by the rules and regulations set out in the College’s policies available on the College website.
I agree that I will wear my College identification badge and lanyard whilst on College premises and failure to do so may result in disciplinary action.
I understand and agree that the College reserves the right to close the course, change lecturers or to combine one class with another, when necessary.
Where applicable, I agree that the College has the authority to contact my Employer/Training Agency and provide details of my attendance and progress.
I agree to inform the College should any of the details on this form change. If paying my own fees, I will inform the College immediately if I feel I cannot uphold any payment plan.
I agree to complete any examination or assessment in accordance with regulatory body’s requirements.
I understand if I withdraw from my course before completion, I may be responsible for any outstanding fees.
I understand that any course fees that I have paid relate to one year's tuition only, unless otherwise stated.
I agree to inform the College if I am under police investigation, am charged with a crime or receive any criminal reprimand (including cautions). I understand that failure to disclose an unspent criminal conviction may result in the withdrawal of the place at College.
I confirm I have received advice and guidance to support my choice of course, been advised of the course entry requirements and been informed of available progression routes to achieve my goals.
I confirm that I am fit to do this course. Telford College will not release data to any third parties unless it is a medical (or similar) emergency other than those directly involved in the course or those stated above. The College reserves the right to alter and or cancel the programme of courses if necessary.
I understand that my course may contain a Work Experience or Industry Placement element that I am responsible for recording completed hours for.
I have seen the ESFA and Learning Records Services Privacy Notice and agree to the College sharing my participation and achievement data with those organisations listed in 537a of the Education Act.
If you do not wish us to access/update your personal record and ULN please tick
I understand every effort will be made to meet the needs of individual learners, but it may not be possible to guarantee progression to future, higher level courses.
I understand that the College will contact me during and after my studies in regard to any issues related to my course, accreditation, destination or funding requirements regardless of my contact preferences stated.
If you are under 18, it is important to your success here at the College that we are able to discuss your attendance and progress with your parent(s)/carer(s) and third parties such as the LEA for education purposes. By signing this form, you are signifying your agreement for the College to share this information with them. If you do not wish the College to contact your parent(s)/carer(s) about your progress and attendance, please contact our Learner Services team for advice before signing this form.
The information you provide on this form is protected under the General Data Protection Act 2018 and GDPR.
For some courses and careers, you may need to complete a Disclosure and Barring Service (DBS) check. To discuss in confidence how your record could affect your choice(s) please contact our Student Services team for advice.
I confirm the College can disclose my personal data and share with other organisations for the purpose of administration, careers guidance, universities, statistical and research purposes.
I understand my place on the course will be at risk if I do not meet the required attendance, punctuality and behaviour codes.
I understand that if I need to re-sit any qualifications, there may be additional fees associated with this.
I confirm by signing that I am aware of the fees policy (4.2-Fees-Policy.pdf) and understand that if I am required to pay for my course as outlined in the policy and fail to do so that I may face being excluded from the course
Whistleblowing is the disclosure of information which, in the reasonable belief of the whistleblower, is made in the public interest. The Authority’s Whistleblowing and Complaints policies and processes can be found below

Complaints procedure - Department for Education - GOV.UK (www.gov.uk)
Contact the Department for Education (DfE) - GOV.UK (www.gov.uk

Consent*

I consent to the college's student declaration and data protection statements.

Your college ID photo

Are you able to take a passport style photo and upload to this form for your college ID?*

Yes

We now require you to upload an ID photo which will be used on your college ID badge. This photo must be a password style photo, following the guidance below.

Your photo must be

a recent colour photo

be of you alone (no other people or pets)

be taken against a plan light coloured background

shows you facing forwards with your head and shoulders in the photograph

show your full face

show you in the centre of the photograph

a neutral, natural facial expression

if you wear glasses, show your eyes clearly and avoid glare on the lenses

Please be aware of the following restrictions

do not wear a hat or cover you head (unless this is for religious reasons)

do not wear sunglasses

do not submit a photo where you are in the distance or there are other visible

do not submit inappropriate or obscene images

do not submit a photo in which you have edited to alter your appearance

do not submit a photo which has had a filter applied to it

If you do not follow this guidance, your photo will be rejected and you will be request to re-upload a photo, or re-take your photo at enrolment.

Please note, when you upload your photo, you will be prompted to crop your photo, please ensure that you crop the photo so you are central and we can clearly see your full face.

Example ID photo

ID photo upload*

Drop files here or

Accepted file types: jpg, jpeg, png, Max. file size: 5 MB.

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Enrolments

Your Course Details

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Applied or Progression Course list

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Applied Course 3

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Applied Course 4

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Applied Course 6

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Enrolment type*

A level

T level

Vocational

Part time

Other full time

Part time (English or Maths)

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A level programme

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A level course 1*

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Course Fee

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A level course 1 Group*

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A level course 2*

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A level course 3*

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A level aim 3 Group*

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A level study session*

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Start date*

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A level study session Group*

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Add an addtional qualification*

Yes

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A level Course 4*

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Start date*

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A level aim 4 Group*

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Add A level tutorial*

Yes

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A Level Tutorial*

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Start date*

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A level Tutorial Group*

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T level programme*

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Course Fee

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Vocational programme*

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Start date*

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Expected end date*

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Programme*

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Start date*

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Part time course*

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Start date*

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Part time course group*

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HE course*

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HE course group*

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Add A Core Aim*

Yes

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Core Aim*

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Start date*

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Expected end date*

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Core Aim Group

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Add Additional Aim*

Yes

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Additional Aim*

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Additional Aim Group*

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Add Qual Aim (T Level)*

Yes

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Qualification 1 (T Level)*

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Start date*

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Expected end date*

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T level group*

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Add Additional Qual Aim (T Level)*

Yes

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Qualification 2 (T level)*

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Start date*

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Expected end date*

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Planned Hrs

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Addition Qual group (T level)*

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Add Tutorial (T Level)*

Yes

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Tutorial (T Level)*

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Start date*

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Tutorial Group (T-Level)*

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Add Tutorial*

Yes

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Tutorial*

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Start date*

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Tutorial Group*

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Add Qualification Aim (Other full time)*

Yes

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Qualification 1*

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Start date*

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Planned Hrs

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Qualification 1 Group*

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Add Additional Qualification Aim (Other FT)*

Yes

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Qualification 2*

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Start date*

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Qualification 2 Group*

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Add Tutorial (Other full time)*

Yes

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Tutorial*

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Add enrichment, WEX, Study Skills*

Yes

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Add enrichment*

Yes

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Enrichment*

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Start date*

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Enrichment Group*

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Add another enrichment activity*

Yes

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Enrichment (2nd)*

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Add a third enrichment activity

Yes

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Add work experience/work related activity or industry placement*

Yes

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Work experience*

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Work experience*

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Work experience*

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Work experience*

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Unique candidate number (UCI)

You can find your UCI number on any examination certificates, statement of results, statement of examination entry's or speak to your school.

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Unique learner number (ULN)

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Previous Centre No.

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Add English information*

Yes

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English literature highest grade achieved*

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English language highest grade achieved*

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English language endorsement grade*

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Add English enrolment*

Yes

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English Course*

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Start date*

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Expected end date*

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Planned Hrs

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English (Vocational) Group*

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English Course*

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Start date*

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English (6th Form) Group*

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English Course*

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English (T level) Group*

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English Course*

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Start date*

DD slash MM slash YYYY

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Planned Hrs

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English (Other FT) Group*

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English Course*

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Start date*

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Planned Hrs

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Course Fee

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Course Fee

Co-funded 50% Reduction

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Eng (PT) Group*

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Add Maths information*

Yes

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Maths highest grade achieved*

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Add Maths enrolment*

Yes

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Maths Course*

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Start date*

DD slash MM slash YYYY

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Expected end date*

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Planned Hrs

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Maths (6th Form) Group*

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Maths Course*

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Start date*

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Expected end date*

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Planned Hrs

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Maths (T Level) Group*

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Maths Course*

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Start date*

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Expected end date*

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Planned Hrs

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Maths (Vocational) Group*

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Maths Course*

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Start date*

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Expected end date*

DD slash MM slash YYYY

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Planned Hrs

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Maths (Other FT) Group*

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Maths Course*

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Start date*

DD slash MM slash YYYY

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Expected end date*

DD slash MM slash YYYY

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Planned Hrs

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Maths (part time) Group*

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Course Fee

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Course Fee

Co-funded 50% Reduction

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Total Planned Hours

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Total Planned Hours

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Total Planned Hours

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Total Planned Hours

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Total Planned Hours

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Total Planned Hours

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Total Planned Hours

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Total fee

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Total fee

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Funding

Funding and identification declaration

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Funding Reasons (Fee waivers)*

Fees will be remitted because under 19 [334]

Fees will be remitted 19-23 first level 2 [335]

Fees will be remitted 19-23 first level 3 [336]

Low Wage (<£25,000) [426]

GCSE no A*-C [341]

Fees will be remitted because receiving Universal Credit for learning [345]

Fees will be remitted because receiving Job Seekers Allowance [343]

Fees will be remitted because receiving Employment Support Allowance [344]

Fees will be remitted because 19+ level 3 National Skills Fund [436]

Basic Skills improve english or maths [340]

19+ Unemployed level 2 or below with benefit [346]

Fees will be partially remitted because 24+ level 2 or below to improve skills [342]

Fees will be partially remitted because 19-23 with level 2, enrolling to level 2 and employed [337]

19+ Co Funded [366]

Under 16 [360]

Franchised University [375]

Fees will be paid in full by the student [348]

Fees will be paid in full by the employer/training agency [349]

Fees will be paid in full by the employer yearly [350]

Fees will be paid by HE student loan [357]

Fees will be paid by bursary [428]

Fees will be paid by advanced learner loan [351]

Funding to be confirmed [429]

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Evidence type seen*

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Bank statement

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Reference of evidence

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If the evidence is not in the previous drop down please specify what evidence you have seen.

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Residency Check*

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Right to reside evidence*

I confirm that I have uploaded my right to reside evidence

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Identification check

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Please select which ID you have seen for the student*

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Passport

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Final declaration

Final Declaration

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Declaration*

I confirm that I have checked the form and that the details provided are accurate to the best of my knowledge, and that I will contact the college if any of my details or circumstances change while completing the course.

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Confirmation*

I confirm that I understand that I will be required to complete my course by the expected end date detailed above.

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Enrolments*

I confirm the correct enrolments/courses are listed on this enrolment form.

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Fees*

I confirm the following statements below:

I understand that any fees paid will not be refunded if I withdraw from the course, unless I have exceptional medical or employment circumstances and make a written request in accordance with the fee's policy.

I understand that if the course fee is being remitted and I have declared false information the College may take action against me to claim the tuition fee and any support costs which may have been remitted. I will inform the College of any changes in circumstances which may affect my eligibility for tuition fee remission.

I understand that I will not be enrolled until any outstanding course fees are paid in full in-line with College fee's policy.

I understand that if I choose to fund my course though an Advanced Learning Loan and do not ensure that this is approved, I will be liable to pay the fee myself. If course fees are not paid, my place on the course will be in jeopardy in-line with the College fee's policy.

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Commitment to learning*

I understand the requirement for myself to commit to study and complete this course to my best ability.

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Acceptance*

I confirm the following has taken place:

Interview has taken place between the student and subject area specialist.

Qualification on entry have been provided to inform the correct level to enrol to.

Student has received impartial advice and guidance to support choice of study programme.

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Student Signature

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